The 58th Annual General Meeting of the Sussex Wildlife Trust
On: Saturday 14 November 2020 at 10:30
The safety of our members, staff and trustees is very important to us, so in light of the current Covid-19 restrictions we will be holding our AGM virtually for the first time. We invite our members to join us online for our AGM. This is your opportunity to hear about what your support has achieved in the last year, our plans for the future, and to ask questions of our staff and Trustees.
Booking your place at the AGM
The AGM is free for members to attend; members are required to register in advance for the AGM, which will take place on Zoom.
Please note Sussex Wildlife Trust’s AGM is open to members only, and your membership number will be required to complete the registration process. After registering to attend the AGM you will receive an email link to use to join the AGM. These are unique links and should not be shared with other individuals.
Schedule
10.00 Zoom meeting opens
10.30 AGM starts
11.30 Tor Lawrence, Chief Executive
11.45 The Corona Wildlife Diaries – 100 days of wildlife in lockdown – A talk by Michael Blencowe, Senior Learning & Engagement Officer, Sussex Wildlife Trust
12.15 Presentation of the David Streeter Award for young naturalists
12.25 Event closes
Questions
From 12 October 2020, members may submit written questions about items on the agenda to be addressed at the meeting. Questions should be emailed to [email protected] no later than 2 November 2020. Time permitting, there may be an opportunity to take additional questions from the floor on the day.
Voting
Where more than one member resides in a household, we recommend attending the meeting using separate devices; this will allow each person to vote individually. Proxy voting will be in place for those members unable to attend the meeting. Proxy forms must be received by post by the Trust no later than 1pm on 2 November 2020. When the opportunity to cast your vote during the meeting arises, members need to simply type the words ‘Yes’, ‘No’ or 'Abstain' in the meeting’s chat function. The chat will be saved for transparency and used with the proxy forms to keep an accurate record of the results recorded in the minutes.
At the point of election, retirement and re-election of Directors, a member will be asked to type in the chat function ‘Proposer’ and ‘Seconder’ respectively.
Webcast
There will not be a live broadcast of the meeting other than via the Zoom platform.
What is Zoom?
Zoom is a video conferencing website that you can use to attend our AGM from your computer, tablet or smartphone in the comfort of your own home. If you do not have access to a computer you can also dial in to hear the AGM from a landline.
Please get in touch with us if you have any questions or need any support to be able to take part in our virtual AGM. We will do our best to ensure that everyone who wants to take part is able to do so. Please email us at [email protected]
Should you feel excluded because you cannot access the technology please direct any questions or comments to the Trustees via our Honorary Secretary, Simon Linington via email to [email protected] or calling 01273 497526.
Joining the AGM on the Day
Please join using the link provided during the registration process, or dial in if you are unable to use video calling. We would prefer you to join by video link if possible as using the internet-based function allows everyone to be part of the voting process.
Please join the meeting from 10am. When you arrive you will be held in a waiting room; to avoid interrupting the meeting once it has started members will not be accepted from the waiting room after 10.25am. The AGM will commence at 10.30am prompt.